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Executive Assistant/Operations Manager

Posted on: October 31st, 2017 KELOWNA, BC BlockAble Inc.
Description

The Executive Assistant/Operations Manager will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative, operational and executive support related tasks, will be exceedingly well organized and adaptable, and will enjoy the administrative challenges of supporting a growing technology company. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

This position requires frequent communication and coordination with BlockAble staff in the Toronto office as well as with Clients and Partners around the globe.

Key Responsibilities

·    Assist the Executive Leadership team with their daily schedule and duties, calendar management, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).  Provide general administrative support to the BlockAble team to include.;

  • Answering and managing incoming calls;
  • Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer, and disposal;
  • Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
  • Managing productivity tools such as Slack, G-Suite, Zoom, etc
  • Recording, transcribing, and distributing notes/minutes of meetings; and
  • Providing other daily support to staff as needed.

·       Perform general office/facilities management duties to include:

  • Managing the inventory of office supplies and equipment, ordering additional supplies and equipment as needed and ensuring that costs are appropriately managed;
  • Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
  • Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.

·       Assist with various payroll and human resources functions to include:

  • Entering new employees into the payroll system;
  • Maintaining required and voluntary payroll deductions in the payroll system;
  • Perform initial processing of semi-monthly payroll;
  • Managing flow of incoming candidate applications;
  • Assisting new employees with their orientation to the organization, benefits enrollment, and tax forms; and
  • Maintaining human resources files in accordance with laws, regulations, and established standards.

·       Perform accounts payable processing and other basic accounting functions to include:

  • Reconciling invoices and filling out payments request with proper coding;
  • Assist with entering and processing approved payments;
  • Developing and maintaining files; and
  • Developing and maintaining various financial databases and reports.

·       Manage fund allocations and specifics of BlockAble’s Cryptocurrency wallet

 

Skills and Experience

·       4+ years of solid administrative experience in an office setting;

·       Prior experience with technology companies, and/or working in a start-up business environment (preferred);

·       Bookkeeping experience

·       Excellent verbal and written communications, networking, and presentation skills (in English);

·       Willingness to learn about new and emerging technologies

·       Excellent organizational skills and attention to detail;


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