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Office Coordinator

Posted on: May 8th, 2018 Kelowna, BC Accelerate Okanagan

The Role

Accelerate Okanagan is looking for a talented and organized Office Coordinator to help us support a vibrant and growing technology industry in the Okanagan. As the first point of contact for our thriving community of entrepreneurs and partners, you will be responsible for connecting visitors with people and resources,  greeting and directing guests (by phone and IRL), and working to ensure our website, shared space, and workspace is maintained. Event support, general communication, and community building are some additional areas of focus.

Key Functions:

  • Welcome and direct visitors both online and in person.

  • Promptly screen and distribute incoming calls, voicemail and email for AO

  • Assist AO staff, CEO, and clients with facilities bookings and meeting coordination

  • Order and maintain office supplies

  • Ensures all common areas are organized and kept in a clean manner

  • Manage shipping & receiving, deliveries and incoming & outgoing mail

  • Assist with monthly client/tenant invoicing and recording of payment

  • Manage all screens and print material in the space.

  • Keep website updated in collaboration with the brand and communications team.

  • Manage and monitor the shared cowork space

  • Organize staff lunches and team building.

Skills and Qualifications:

  • Excellent verbal and written communication skills including spelling, grammar and punctuation

  • Knowledgeable and practical experience with Microsoft Word, Excel, Slack, and Wordpress

  • Advanced organization and customer service skills

  • Ability to perform administrative and clerical duties with deliberate speed and accuracy without immediate and constant supervision

  • Friendly, personable and able to build harmonious working relationships with clients, co-workers and the general public

  • Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.

The innovative nature of our organization demands team members who can thrive in a fast-paced and ever-changing environment. This job description was designed to be launch pad. Responsibilities will continue to evolve as we continue to innovate and grow.   

If you are looking for a career filled with excitement, challenge, and good people, you’ve found it. Welcome home.


  • Competitive compensation and benefit package
  • Paid Personal Time Off days to recharge your batteries
  • Continuous career and professional learning opportunities 
  • A place at the forefront of tech innovation 
  • Part of the growing tech family #OKGNtech
  • Access to networking events, community events and meetups
  • Good people and sick swag

How to Apply
Please forward your cover letter and resume to by May 21, 2018. We thank all candidates for their applications; however, only candidates selected for an interview will be contacted.

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