Accelerate Okanagan is looking for a talented and organized Office Coordinator to help us support a vibrant and growing technology industry in the Okanagan. As the first point of contact for our thriving community of entrepreneurs and partners, you will be responsible for connecting visitors with people and resources, greeting and directing guests (by phone and IRL), and working to ensure our website, shared space, and workspace is maintained. Event support, general communication, and community building are some additional areas of focus.
Welcome and direct visitors both online and in person.
Promptly screen and distribute incoming calls, voicemail and email for AO
Assist AO staff, CEO, and clients with facilities bookings and meeting coordination
Order and maintain office supplies
Ensures all common areas are organized and kept in a clean manner
Manage shipping & receiving, deliveries and incoming & outgoing mail
Assist with monthly client/tenant invoicing and recording of payment
Manage all screens and print material in the space.
Keep website updated in collaboration with the brand and communications team.
Manage and monitor the shared cowork space
Organize staff lunches and team building.
Skills and Qualifications:
Excellent verbal and written communication skills including spelling, grammar and punctuation
Knowledgeable and practical experience with Microsoft Word, Excel, Slack, and Wordpress
Advanced organization and customer service skills
Ability to perform administrative and clerical duties with deliberate speed and accuracy without immediate and constant supervision
Friendly, personable and able to build harmonious working relationships with clients, co-workers and the general public
Ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must.
The innovative nature of our organization demands team members who can thrive in a fast-paced and ever-changing environment. This job description was designed to be launch pad. Responsibilities will continue to evolve as we continue to innovate and grow.
If you are looking for a career filled with excitement, challenge, and good people, you’ve found it. Welcome home.
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